Features
BiBo Event brings together registration, live attendance and safety tools in one focused application — designed for event desks, tablets and laptops.
Event Setup Wizard
Create events step by step without wrestling with settings you do not need. Choose an event type and the wizard shows only relevant options.
- General, course, grading, competition or custom templates
- Configure dates, venue and registration fields
- Set which attendee types and roles apply
- Save drafts before going live
QR Registration
Reduce queues at the registration desk. Attendees scan a QR code to register or confirm their attendance from their own device.
- Display event QR on screen or print for the venue
- Self-service registration with guided fields
- Staff can override or assist where needed
- Works alongside manual book-in at the desk
Book In and Book Out
Know who is on site at any moment. Every arrival and departure updates the live record automatically.
- Quick search and book-in from the event desk
- Book out when someone leaves the venue
- Clear distinction between registered and present
- Audit trail of movements during the event
Live Attendance Dashboard
A single screen showing totals and breakdowns — participants, spectators, staff, adults, children and checked-out counts.
- Real-time totals updated with each book-in or book-out
- Filter by attendee type or role
- Visible emergency notes count for authorised staff
- Designed for large displays at the event desk
Emergency Register
When something urgent happens, you need an immediate answer: who is still on site? The Emergency Register provides that list instantly.
- Live list of all people currently booked in
- Role, attendee type and linked responsible adult
- PIN-protected access
- Print or full-screen display view
Officials and Roles
Assign responsibilities before the event starts so everyone knows their role on the day.
- Organiser, instructor, referee, welfare officer and more
- Custom roles for your organisation
- Visible on the dashboard and in reports
- Separate from participant and spectator records
Child and Adult Attendees
Support mixed events with appropriate attendee categories and safeguarding context.
- Adult and child participant and spectator types
- Link child attendees to an accompanying responsible adult
- Visible in the Emergency Register
- Custom attendee types when needed
Grading and Course Workflows
Event-specific fields for the workflows martial arts organisations run most often.
- Grading panels and candidate lists
- Course instructors and session tracking
- Competition officials and competitor categories
- Fields shown only for the relevant event type
Reports
Export clear attendance and event records when the day is done.
- Attendance summary for the full event
- Breakdown by attendee type and role
- Printable formats for your records
- Export options for organisational requirements
Privacy Controls
Handle attendee information thoughtfully, with controls that support your own data policies.
- Collect only fields required for the event
- Optional medical and additional information
- Clear explanations shown during registration
- Remove data according to your organisation's policy
How it works
Five steps from setup to close-out. See also the homepage overview.
Create the event
Choose type and configure fields.
Add officials
Assign roles before doors open.
Share the QR
Display registration for attendees.
Book in and out
Maintain live attendance.
Close and export
Finish and save your records.